DRAFT
DUBLIN BUDGET COMMITTEE
Minutes – July 18, 2006 Meeting
Present: Sterling Abram – selectmen’s representative, Nancy Campbell, Charles Champagne, Judy Knapp, Rich Scheinblum – chairman
Absent: Tracey McTague and Ken Woods
Also Present: Selectman, Joe Cavanaugh and Town Administrator Bill Raymond
Meeting was called to order by Rich Scheinblum at 7:05 p.m. The April 18, 2006 minutes were accepted as written. Rich handed out a package with 2nd quarter expenditures and revenues and a proposed schedule and process for the 2007 budget year.
Joe Cavanaugh reported that a contract for heating oil (239.6/gallon) and propane (163/gallon)had been signed with Irving Oil. There is no contract for diesel fuel-still looking.
Second quarter expenditures were reviewed with the following questions and concerns:
Town Clerk/Tax Collector Other (4150.4-291) - Overspent. Lots of miscellaneous items such as dog license forms, post cards to send to dog owners, help wanted ad and back- ground check for new Deputy Town Clerk/Tax Collector and registry fees. There needs to be a registry fee line for the Town Clerk, the Planning Board and the Town Administrator.
Town Clerk/Tax Collector Dog Fees (4150.4-898) - 90% spent-state fees.
Revaluation (4152.1-810) – 45% spent-lots of abatements, land use change penalties, pick-ups and new construction. There is still a proposal to come on the effect of the zoning changes passed in 2006.
Legal ( 4153.1-810) – Still in litigation on Old Troy Road; Beech Hill litigation will probably be resolved- a non-profit group has a purchase and sale agreement to buy the property.
Prosecutor (4153.2-810) – This is a now a temporary person at the same rate as the old prosecutor. The Town will be covered until 9/1.
Workmen’s Compensation (4155.2-810) – There shouldn’t be any more spent from this line-the account has been audited.
Planning Board Consultant (4191.1-390) – 133% spent-Selectmen to find out why. Part of the reason maybe a bill that was paid from 2004 relating to article 15 from SWRPC. Perhaps this should come out of surplus funds because this was a non-lapsing article until the end of 2006.
Planning Board Master Plan (4191.1-3940 – Nothing spent as of 6/30. When will this be updated? Joe Cavanaugh said the Capital Improvements Plan would be updated soon.
Planning Board-Legal Projects (4191.1-321) – Nothing spent-why?
It was decided that any Planning Board questions should be forwarded to Mr. Scheinblum who will contact the Planning Board Chairman for answers.
General Government Buildings Town Hall (4194.1-430) – 67% spent- furnace cleaning, roof repair, septic tank pumping, service contract for generator, Honeywell service contract, re-keying town hall locks and water conditioner servicing. This line maybe overspent when the radiator on the generator gets fixed.
Town Office Computer (4199.1-342) – Mostly all spent for the year.
Town Office Website (4199.1-344) - Mostly all spent for the year.
Town Office Expense Misc. (4199.1-395) – This line is already overspent. Included in this line are purchase of clocks, Citizen of the Year plaques, lunches and dinners, signs for Selectmen’s office and mileage.
Town Office Expense, Town Report and Town Meeting Expense (4199.1-550) – 75% spent-costs are mainly for the bus and the janitor at the school.
Town Office Expense Postage (4199.1-625) – Will be overspent. To date, postage has been allocated.
Police Department, Building and Cleaning (4210.1-610) – 69% spent-cost of supplies.
Police Department, Gasoline (4120.1-635) – Why only 31% spent when other departments don’t appear to be under spent.
Fire Department Deputy Fire Chief Salary (4220.1-111) – one deputy paid for an extra quarter.
Fire Department Building Maintenance (4220.8-811) - 80% spent. Includes Honeywell service contract, installation cost for the washer and dryer and the generator service contract.
Fire Department Septic Maintenance (4220.8-812) – 63% spent. This is on an as needed basis.
Fire Department Ambulance (4220.9-920) – No bill yet, but one is expected.
Site Inspector, Miscellanous (4240.1-395) – This line will probably be overspent. This
line includes photos, forestry cuts and forms.
Highway Department – any lines dealing with full-time employees, such as wages, health insurance, etc, may be overspent because the 3rd full-time employee that was shared with the Solid Waste Department is now being funded totally in the Highway Department.
Library Heating Oil (4550.1-411) – 76% spent. It is possible this line will be overspent because of a 2005 invoice that was paid in 2006.
Review of warrant articles:
Bedrock mapping – nothing spent as of 6/30.
Exhaust System for Highway Garage – nothing spent as of 6/30.
Transfer Station Equipment – bailer, forklift and compactor all bought and under budgeted amount.
Second quarter review of income revealed that several income lines, such as Land Use Change Taxes, Yield Taxes, Interest on Property Taxes, Flood Control, State and Federal Forest Lands and Parks and Recreation (Dublin Day) revenue are higher than budgeted.
The following revenue items are running less than what was projected:
Planning Board - no revenue to date.
Building Permits- less than budgeted, there could be more to come.
The Committee reviewed the schedule and process that Rich Scheinblum handed out. There will be a general meeting, August 22, 2006 at 7 pm at Town Hall with all Committees and Department Heads to explain the 2007 budget process and calendar. This will be a question and answer session. A memo to all those involved will be sent out by the Town Administrator. Sterling Abram reported that there had been no discussion amongst the Selectmen for a budget process for 2007. Sterling will present our schedule and process to the Board of Selectmen on Monday, July 24th. Sterling also advised the Committee that the Ad-Hoc Committee that had previously researched and advised on major equipment purchases had been re-energized.
There being no further business, the meeting adjourned at 9:05 p.m.
Respectfully submitted,
Nancy E. Campbell, Co-Secretary
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