Dublin Budget Committee
Minutes
October 3, 2006
Present: Charles Champagne, Judy Knapp, Rich Scheinblum – Chairman, and Sterling Abram – Selectmen’s Representative
Absent: Nancy Campbell, Ken Woods
Also Present: Jim Letourneau and Tom Vanderbilt
Meeting was called to order at 7:10 p.m. by Rich Scheinblum.
J. Letourneau presented the Police, Prosecutor and Animal Control budgets.
Police Budget:
291 Uniforms/Equipment: $2,00 – Cost of uniform-$500/officer
$1,500 – Uniforms
$500 - 200 patches @ $2.50/patch
The original request for tasers has been moved to a possible warrant article
341 Telephone: $4,500 increase of $500 in line with actual expenditures this year and the use of 2 cell phones (one for each cruiser)
343 Heating Oil: $4,328 - based on 1781 gallons. Contracted price through July $2.3145/gallon, expect 10% increase after July ($2.4302 yearly average)
344 Electricity: $1,800 – based on anticipated increase in rate
345 Building Maintenance: $1,500 - $360 annual alarm cost and pumping septic holding tank.
Will look into hooking into the town hall septic system as alternative to having to continually pump holding tank.
414 Custodial Service: $1,575 – 5% increase (1st increase from firm)
291 Education & Training: $1,850 – no increase. Expect to use to increase Ryan’s skill in interviewing
610 Office Supplies: $2,000 – including $500 in postage that had not been included in the past. ? Should we establish a new line for postage (1.625)
635 Gasoline: $7,500 – used 1,715 gallons through August (2,575 annual) = 3,000 gal @$2.50/gallon
691 Radio and Radar: $1,000 – same a this year
760 Cruiser Repair and Maintenance: $2,100 – same as this year
765 Computer: $1,800 - $300 increase to cover cost of maintenance contract for copier. Copier purchase will be a warrant article. If warrant article does not pass, should remove the $300 for the contract.
Software has $1,200 annual maintenance (IMC-Information Management Corp)
810 Misc: $1,200 – ($200 increase) mainly subscription and dues. If subscription and dues is made a separate line reduce line by $250.
811 Grants: $2,500 – same as last year.
Prosecutor:
Continue with New Ipswich – 4% increase
Animal Control:
$1,972: Same as FY ’06.
Warrant Articles: 1) replace Tahoe, 2) purchase 3 tasers, and 3) purchase a used
copier/printer/fax
Replacement Cruiser: $28,643
Have secured three prices and the best price/vehicle is the Ford Expedition
Estimated trade-in value of Tahoe is between $7,000 and $12,000
Tasers:
3 tasers @ $2,600. Each officer would be supplied with taser and another layer before excessive force is required.
Copier: $1,200
Current copier was old one from Town Hall. New (used) copier would save money on both printer and copy cost.
T. Vanderbilt presented the Fire Department budget.
Fire Department Budget:
112 Fire Payroll: $12,000 - Similar to FY ’05 actual
113 Rescue Payroll: $10,000 - Slight increase from FY ’06 Budget
114 Fire Training Payroll: $6,500 – Slight increase from FY ’06 Budget. Will continue to have more training at Beech Hill
115 Clerical: $2,500 - increase due to increased time required to complete reports
291 Fire Training: $3,500 – Increase of $700 (same as FY ’05) instructors and classes for continuing and new firefighters
341 Telephone: $1,180 – Increase of $480 ($40/month) to reflect costs incurred while using personal cell phone for both outgoing and incoming calls for fire department related issues. Would like to get Nextel phones if service becomes available in our area.
291 Pocket Monitors: $1,200 – Same as prior year for replacement of 2 to 3 monitors
292 Medical & Physical Exams: $3,000 – same as FY ’05, based on schedule physicals and possibility of at least 2 new members, includes flu shots
293 Gear: $6,000 – same as current year; used to replace old gear and purchase new gear where required for new recruits ($1,200/firefighter for gear)
430 Equipment: $4,000 – same as current year for handlights, saws-alls, chain saws, etc.
610 Consumables: $2,600 – used mainly to replace pads and batteries for AED (defrib) machines since we now have 5 more than before, also provided batteries and pads for police department (updated machine and traded-in old, but were able to keep the old). Also includes cost of oxygen for rescue work.
620 Office Supplies: $500 – increase of $300, mainly increase in cost of computer supplies
430 Equipment & Misc Repairs: $3,000 – increase of $500 mainly for engine and rescue repairs
410 Electricity: $3,000 – increase $100, anticipated need for block heater for the generator
412 Propane: $3,900 (not $3,500 as shown) based on 2,185 gallons used/$1.6965 per gallon through July and then 5% increase ($1.7813 average/gallon). Concern re possibility of having to run generator for prolonged time due to power outage.
811 Building Maintenance: $5,500 (increase of $2,500) – need to repair roof-leaks at valley during winter, have tried other methods to correct, Melanson quote of $2,500.
812 Septic: $520 – same as current
290 Chief Mileage: $2,250 - same as current
635 Gas & Diesel: $1,500 – increase of $500 anticipated increase in fuel costs
691 Radio Repairs: $1,000 – increase of $250, based on anticipated needs and updates
811 Hydrant Maintenance: $2,500 – increase of $500; having trouble with hydrants. Working with Gordon Knight to fix 2/year over 10 year period
812 Fire Mutual Aid: $300 – same as current year
813 Truck Repair & Maintenance: $8,500 – same as current year; Moto does maintenance and repairs
910 Miscellaneous: $600 - $200 increase (total $500) used for subscriptions and dues – should this be a separate line to accurately track subscription/dues expenses
920 Peterborough Ambulance: have not heard anything from them to date
Possible Warrant Article: Paint Bays which have not been painted for over 20 years
Emergency Management:
T. Vanderbilt and J. Cavanaugh will meet to finalize budget.
Currently formulating a three-year plan. Will use 2 generators from Beech Hill and secure grant to hook them up. Will use Dublin School Field House for emergency housing.
Discussion of replacement for T. McTague will be postponed until October 10th when more members are present.
Minutes of the September 26, 2006 meeting were approved .
R. Scheinblum passed out draft of revised schedule.
R. Scheinblum requested that B. Raymond sent reminder of B. Barden, T. Kennedy and P. Waterman for next meeting.
The next meeting will be October 10, 2006 at 7:00 p.m.
Meeting adjourned at 9:00 p.m.
Respectfully submitted,
Judith A. Knapp
Co-Secretary
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