MINUTES
BUDGET COMMITTEE
October 14, 2008
Present: Nancy Campbell, Ed Germain, Curt Merrick, Ken Woods, Leslie Whone
Absent: Judy Knapp, Richard Scheinblum
Meeting called to order at 7:00 PM. Minutes from the September 23 meeting moved, seconded
and approved.
CIP POLICE DEPARTMENT
Curt Merrick reported PD requests for warrant articles for 2009 on the CIP.
1. Replace Crown Vic cruiser with new, unspecified brand, cruiser--$27,000 ($22,000 for car,
$5,000 for equipment. There are enough funds in the capital reserve. There was some dis-
cussion about possibly increasing the length of time for vehicle exchange in the future.
2. Energy Conservation of police station:
Basement: replace existing door, remove windows and replace with insultation $1908.20
Basement: insulate ceiling $2,515.00
First and Second Floor: replace 11 windows $9.605.00
Total Cost: $14,028.20
REVIEW 2009 EXPENSE BUDGET WORKSHEET PD
A new police officer has been selected. Full certification training starts in January for 14 weeks.
Items discussed:
1. Could office supplies be reduced to reflect actual expenses from $1850 to $1400?
2. Long term commitment on PD computer software. This year paid with grant but it is a 10
year lease for $1733/year. How should long term commitments be approved?
3. Could the PD electricity be reduced to reflect actual expenses from $1908 to $1650?
4. Is PD custodial service of $137.50/month a contract price?
REVIEW 2009 EXPENSE BUDGET WORKSHEET FD
Items discussed:
1. Is fire training increase due to adding a new person?
2. Are 12 medical & physical exams expected?
3. Can some of the equipment be purchase with budget of 2008?
4. Does the office supplies reflect anticipated actual expenses?
5. With the new fire truck arriving, do the repairs & maintenance budget reflect actual and
anticipated expenses?
REVIEW 2009 EXPENSE BUDGET WORKSHEET SW
Items discussed:
1. Is an additional employee need 2 days/week for 52 weeks? It was noted that in 2001 there
was 166 tons hauled away compared to 289 ton in 2008 to date.
2. Is mileage a new line item?
3. Does equipment maintenance reflect actual or anticipated expenses?
General Discussion: Curt Merrick mentioned that departments could submit year end
projections by line item as a good management practice.
The Highway Department has suggested increasing budget to get more projects complete.
This year, $70,000 of the $105,000 budgeted for road construction comes from the state.
This could be discussed when we know the final town budget.
The recycle fund can only be used in accordance of a specific RSA and cannot be used for
salaries.
Also noted, the cost of propane and other fuels are not consistent among departments. Next
meeting October 21 with BOS. Meeting adjourned 9:40.
Respectfully submitted,
Leslie Whone
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