Dublin Public Library
Trustee’s Meeting 7:00PM 9 Sept 09
Attending: B. Goodwin (Chair), J. Holmes, H. James, M. Smith, B. Sovik, A. Knight, B. Walker, E. McIntyre (Director). Absent: No one.
10 June 09 Minutes: J. Holmes moved to accept. M. Smith seconded. So moved.
Gifts: June: 25 hardcover books, Gerber daisies, 2 trade paperbacks, 4 doorstops, 1 puzzle, 3 DVDs, and 2 paperbacks. July: 34 hardcover books, 2 audio cassettes, 18 magazines, 1 DVD, 5 paperbacks, 22 trade paperbacks, 18 young adult books, 20 youth books, Daylily book from Garden Club, 2 large containers of candy, and Barbara & Jim Sovik painted doorstops and refinished the outside bench. August: 10 magazines, 5 books of magazines, 3 trade paperbacks, 2 CDs, 4 hardcover books, 1 DVD, 1 audio cassette, and a Wii purchased with monies in memory of Ann Pickford. B. Sovik moved to accept. H. James seconded. So moved.
Correspondence & Announcements:
A letter from the Fire Department regarding flu shots for town employees is scheduled for 5 Oct 09 at 6:15pm at the fire station.
The NHLTA has numerous workshops for trustees coming up. One will be at the DPL on 17 Oct 09.
The Area Trustees will meet on Friday, 18 Sept 09, at noon here at the DPL.
The Friends of the DPL program about Robert Frost is scheduled for 16 Sept 09 at 7:00pm.
F. Leventhal has submitted his resignation due to scheduling conflicts but hopes to reconsider in the future.
Director’s Report:
E. McIntyre reported the staff has been bar-coding, weeding the collection, and checking that the shelf list matches. The end result will make it much easier for patrons to find a book that is actually in the collection. Many people stopped in over the summer and commented on what a beautiful building the DPL is inside and out. Sixty eight children received gift certificates to the Toadstool. The summer program went off splendidly.
Financial Report:
B. Sovik reported that monies are in from the NH Charitable Fund. Investments have seen a modest increase. The Putnam Fund will be updated in September and we will be able to see what has been recouped. CDs have been rolled over as they come up. Fuel is over budget for the year, but that is because we share the cost and are now paid until the spring. Other expenses and revenue are on target.
Old Business:
The new projector, a gift from the Friends, is here. M. Smith spoke of location and wiring as the set-up should be permanent and it should be able to be seen and heard from all angles.
J. Holmes explained the report of E. McIntyre’s review by the trustees. Everything looks good.
H. James will get together with B. Raymond soon to discuss the proposed website in more detail.
B. Goodwin spoke of the Building & Grounds project list. It has been updated with items completed and some that need addressing soon. The main task was tree damage. The tree service left a fair amount of debris that still needs to be picked up. Also, drainage is an issue in the lower parking lot. B. Barden will bring some fill to allay damage from the heavy rains.
New Business:
The DPL Goals & Objectives has been updated as things have changed. A. Knight reported that the reviewing of maintenance issues would start earlier in the year so items could be accomplished over the summer, staff evaluations are in place, and increasing interlibrary loans is a new objective. Long range financial planning was discussed, as was reviewing our responsibilities as outlined by the state to be future agenda topics.
B. Goodwin brought up the 2010 budget. All items will be appraised carefully with regard to today’s economy. Schedules of maintenance will be spread out, while the collection itself will continue to be relevant for the community. The Capital Improvement Program for Dublin was presented and will be discussed in detail in the future.
Some discussion was given to the need of a new Alternate Trustee.
Having no further business, J. Holmes moved to adjourn at 8:05 pm. All seconded. So moved.
Next meeting is 14 Oct 09 at 7:00 pm.
Respectfully submitted:
B. Walker
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