Dublin Public Library
Trustee’s Meeting 7:00PM 18 Nov 09
Attending: B. Goodwin (Chair), J. Holmes, H. James, M. Smith, B. Sovik, A. Knight, B. Walker, E. McIntyre (Director). Absent: No one.
9 Sept 09 Minutes: A. Knight moved to accept. M. Smith seconded. So moved. There were no minutes for October to approve due to no quorum.
Gifts: Sept: 10 hardcover books, 24 paperbacks, 9 trade paperbacks, 6 VHS, 4 DVD’s, 1 audio, and many boxes of books for the book sale. Oct: 6 paperbacks, 4 magazines, 1 Dublin Historical Society 2010 calendar, 20 audio cassettes, 10 videos, 1 DVD, and a bag of Halloween candy. H. James moved to accept. A. Knight seconded. So moved.
Correspondence & Announcements:
The Area Trustees will meet on Friday, 20 Nov 09, at 3:00 pm at the Greenfield Library.
Director’s Report:
Only two shelves remain to be bar-coded. This announcement was met with a round of applause. The staff is continuing with weeding the card catalog, attending conferences, planning and implementing programs, and buttoning up the building and grounds for winter. Elevator maintenance is done and the boiler will be cleaned this month. M. Smith connected the digital projector and it has already been used for a program. The Wii is offered for use every Saturday morning. Audios and CDs are circulating well and there has been a significant increase in making use of the downloadable audios. Due to the Thanksgiving holiday, there will be no evening hours at the DPL on 25 & 26 Nov 09.
Financial Report:
B. Sovik presented the board with an at-a-glance summary of the investments starting in Jan 08. CD’s are still being rolled over for short periods of time with interest rates so low. Revenue and expenses are on track for this time of the year. Some new metal chairs were purchased to supplement and possibly replace others.
Other Reports:
A. Knight reported that the discussion at the last area trustees meeting focused on articles for the Monadnock Ledger - Transcript. Each library would write one for a different month. The DPL has been signed up for the month of March. Other topics included finances and trustee training. The DPL is fortunate in that we have policies in place, monthly reports and graphs documenting the collection and attendance from our director, and not a significant turnover of board members or staff. Many attendees to these meetings find them most helpful.
E. McIntyre reported that the Friends are already busy sorting books for the book sale in February.
Old Business:
The Unattended Children Policy with changes by A. Knight was reviewed and discussed. B. Sovik moved to accept. J. Holmes seconded. So moved.
B. Goodwin reported that the DPL 2010 budget was presented to the selectmen and BudCom and has been approved by them so far.
More discussion was given to the need of a new Trustee and Alternate.
New Business:
There was some discussion on the Capital Improvement Projects for the town and where the DPL fits in. B. Goodwin stated that the DPL is looking at a potential window upgrade for the old part of the building for increased efficiency and keeping with the original aesthetics. Eight different projects are slated over the next 20 - 25 years.
Having no further business, J. Holmes moved to adjourn at 8:09 pm. B. Sovik seconded. So moved.
Next meeting is 9 Dec 09 at 7:00 pm.
Respectfully submitted:
B. Walker
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